Pagan Pride Day



Local Coordinator Application: Part 3 -- Event Policies

Pagan Pride Project Event Policies

The Pagan Pride Project is dedicated to letting Local Coordinators determine, as far as possible, what goes on at their events, because you all know your local communities better than we do. However, in order to answer questions and to some extent protect us, we have established a few policies that you need to be aware of and follow.

These policies are firm requirements. Consult your RC if you are having specific difficulties (Sometimes we issue waivers. Sometimes.)

Event Window Policy: All Pagan Pride Project events must occur between August 1st and October 31st.

Event Naming policy: Events shall be named for the city they occur in, or the nearby big city where applicable, and must include the term "Pagan Pride Day", and must identify and advertise as such. Events can have a nickname, like a geographic nickname (ex: Los Angeles/Southland PPD), but can't be named after the state (i.e. "California Pagan Pride" or "Northern California Pagan Pride") if it is too vague. Any portion of this policy can be overridden by the RC, especially in international regions, if appropriate.

Policies on Locations and Spacing

Metro Area Policy: In certain cases, the Pagan Pride Project Board may designate a Local Coordinator as a Metro Area Coordinator. This reflects one of the following situations in regards to the city or town in question

Policy on moving events: Events that move their locations farther than 15 miles from the old location need RC approval. This applies to LC's who themselves move and still wish to hold events.

Event Distance Policy: Events should be 90 minutes driving time apart, however, events may occur closer than that, after review by the RC and in coordination with neighboring LC's to prevent negative competition.

Event Location Policy: Pagan Pride events will be held in a public place and will be FREE to attend. Material donations to your charity may be collected at the entrance, but no one is to be turned away for lack of donations.

Event Attendance Policy: Everyone is invited to your event except as cited below.

Policies on Applications and Turnover

Policy on LC transfer: New Local Coordinators MUST apply through the PPP national website regardless of how a local committee selected them to ascend to the position. LC's who retire mid year, for any reason, have to inform their RC, and Brian, and must ensure that the new LC applies, is accepted, and is listed on the website and the email list.

Policy on Co-LC's: If you choose a Co-LC, that person must apply through the national website, and be accepted.

Policies on Project Property

Policy on Email List Ownership: Yahoo groups or other email lists, set up solely for PPD uses either by the public or by volunteers, shall be created in conjunction with the Regional Coordinator and/or have the RC set as co-owner. Groups must be turned over to the new Local Coordinator or the Regional Coordinator if the LC resigns. LC's cannot delete PPD email lists.

Materials Usage Policy: All logos, mailing lists, materials, and other properties are the property of the Pagan Pride Project, Incorporated, and anyone resigning from PPP gives up any further right to their usage.

Policy on Finances: Money raised for or at PPD events belongs to the Project. Money is always held locally by the LC, but must be turned over to the new LC or the RC if the LC resigns. LC's must submit a yearly financial report after their event.

Policy on Bank Accounts: LC's can open a local bank account using the national EIN (Tax ID number) subject to these requirements:

Policy on Commingling Funds: PPD funds can NOT be combined with any personal funds in the same bank account. PPD funds should be kept in an account dedicated to PPD. If your PPD funds are mixed with your nonprofit organization's general funds, then that is OK, but we suggest keeping track of PPD's numbers separately somehow, like in your accounting program to make financial reporting easier.

Policies on Communications

Policy on continued LC contact: If an LC is out of contact with us and the public for any amount of time, especially for computer trouble, that LC must figure out some alternate way for people to contact them (possible including choosing a Co-LC) that we can list on the national website, and inform their RC, Brian, and Dag directly.

Event cancellation policy: LC's who cancel a planned event must notify their RC and Brian by phone or email, and do not automatically get their position renewed for the following year: they must discuss the situation with their RC for approval.

Contact with National: You are required to send regular reports to the Membership Director and your Regional Coordinator (RC).

Policy on charitable recipients: LC's shall not list charities that they personally run (not including Pagan Pride itself) to be recipients of ppd fundraising/collecting, unless receipt of the donation is independently verified by another officer of the recipient organization. LC's shall provide charity information to their RC's complete with name, address, phone number and contact person's name. Due to IRS regulations, the recipients of local food drives (or other donations collected at events) from our events in the United States must be 501(c)3 organizations.

Legal: Be aware of any applicable regulations

Media Policy: Pagan Pride events are held partly for the media's benefit and must be media friendly

Adult Content Policy: Demonstration events that include sexual content are banned from Pagan Pride celebrations, including but not limited to workshops on techniques and sexually-themed items for sale.

Policy on Teenage participation: LC's need to obtain signed permission from parents when children wish to *work* at their events. This is not required at all for teens to just attend; teen attendance is encouraged.

Please review the Code of Ethical Conduct.